What to Write in an Email When Sending a Resume [+ Examples and Tips] | pie cv (2023)

In today's world, there are many ways to apply for a job: in person, job search platforms likepie cvjLinkedInand the company's official website. However, email for resumes is still relevant as many recruiters require job seekers to email applications and documents.

When emailing your resume, the content of a resume email is extremely important as it is the first thing recruiters see.

So if you're wondering what to write in an email when sending a resume, in this article we'll help you write an effective job application email that is impactful and persuasive.

When thinking about what to write in an email when sending a resume, think about the elements that should be included in your resume. Each element plays a role and conveys a different message. We've put together the following list to help you properly format your correspondence when emailing your resume.

🖋 A clear subject line

The subject line is the first thing recruiters look at and determine whether or not to open your application email. So when you send your application email, ask yourself if the subject line is clear enough.

You can use this format to write your subject line:

[Application] + [Vacancy you are applying for] at [COMPANY NAME] + [Your name].

Let's look at this simple job application email example:

Keep in mind that some job postings ask applicants to follow specific guidelines when emailing resumes, so be sure to follow them.

regards

There are several greetings when sending a resume email. While you can be creative, it's best to be direct and professional. Know who to send this email to, and if you don't know the recipient's name, you can use "Hiring Manager" or "Hiring Department at XYZ Company."

Self-presentation and goals

Start your email by stating who you are and why you're writing the email. HeApplication email sampleIt's listed at the bottom of this article, but to recap, your email opening statement should be a brief introduction to your application. Here are some examples of how to write a resume by email and goals when emailing your resume:

The first part/paragraph of your application email should be no longer than three sentences. Be short and concise and remember not to use possessive pronouns when referring to the company you are applying for (e.g. "your company"). You must use the names of the companies.

Reasons to apply and your performance

After the greeting and introduction, the next section should discuss your qualifications and why you are interested in working for them. You can also tell them by what job description you want to apply for the position.

Here are some guidelines for you:

• performance
• Relevant professional experience
• Qualifications directly related to job description requirements

You can also record your most importantlicense or certificationor evenExtracurricular activitiessuch as relevant internships, university achievements and relevant courses.

Don't go too deep though! You want to write a short summary of your relevant achievements to grab the attention of recruiters and intrigue them to open your resume.

Proposal for a personal interview.

This part is the last part before you close and sign your name. A proposal for a face-to-face meeting is a sign of enthusiasm and willingness to work. Simply indicate that you are willing to meet to further discuss the vacancy and qualifications. You can also let them know that you appreciate questions about your resume or experience.

resume attached

Employers usually require you to submit your resume in Word or PDF format by mail. If they don't specify your preferred format for your resume files, submit your resume in PDF format to Human Resources to avoid technical difficulties.

Professional signature with contact details

Complete your application email with a professional electronic signature, name and contact information such as phone number and email address. This gives a personal and professional touch to your email resume attachment.

Now that we've covered the important elements to include in a job application email, let's look at three sample emails for reference. These examples can help you not only with the format of the email, but also with the sentences to write when sending your resume.

Job Application Email Example #1

Sample Job Application Email #2

💭 Email preview when sending resume#3

💡put yourspresentation letterin your email when submitting your CV.

While you can use your cover letter as an email for a job application, in most cases you only need to send a short message letting the recruiter know about your application. Therefore, it is recommended that you attach a cover letter to your email when you submit a resume so that employers can better understand your work experience and aspirations.

💡 Use a professional-looking email address.

While what to write in the email is important when sending a resume, so is the "who" and that is your email address. Using your first and last name as your email address is a safe practice. If you must include numbers, try a few digits and make sure they don't have inappropriate associations (e.g. 666).

💡 Address the recruiter by name.

For best results, write the recruiter's name in the salutation when submitting your resume. If you can't find your name, write "Hiring Manager."

💡 Be direct and concise.

As can be seen in any sample job application email, the content of the text should be concise and clear. Remember what you say when emailing a resume is to introduce yourself and briefly state your motivation and qualifications.

💡 Use the correct resume file format.

Before attaching your resume to the email and sending it to Human Resources, make sure your resume is formatted correctly. Some companies specify the file format they want, but if there is no such requirement/guideline, submitting your CV in PDF format is the safest option.

💡Correct.

Carefully review your correspondence, including the subject line, email body, and your signature, for errors when you are about to send your application email.

💡 Send yourself a test email.

Good practice is to preview what your email will look like to the recipient, so send yourself a test email to see if your resume email and formatting are correct.

💡 Add a LinkedIn URL, personal website or portfolio link.

Knowing what to say when emailing a resume is important, but if you have a presentable and impressive portfolio, recruiters will definitely consider your application. So feel free to add them.