What to Write in an Email When Sending a Resume [+ Examples and Tips] | pie cv (2023)

What to Write in an Email When Sending a Resume [+ Examples and Tips] | pie cv (1)

In today's world, there are many ways to apply for a job: in person, job search platforms likepie cvjLinkedInand the company's official website. However, email for resumes is still relevant as many recruiters require job seekers to email applications and documents.

When emailing your resume, the content of a resume email is extremely important as it is the first thing recruiters see.

So if you're wondering what to write in an email when sending a resume, in this article we'll help you write an effective job application email that is impactful and persuasive.


  • What to write in an email when sending a resume
  • Simple job application email examples
  • Tips for Writing a Resume Email for Job Applications

What to write in an email when sending a resume

When thinking about what to write in an email when sending a resume, think about the elements that should be included in your resume. Each element plays a role and conveys a different message. We've put together the following list to help you properly format your correspondence when emailing your resume.

Here are the 7 essentials for resume letter format:

  • A clean subject line
  • regards
  • Self-presentation and goals
  • Reasons to apply
  • Invitation to a personal meeting.
  • cv
  • Professional signature with contact details

🖋 A clear subject line

The subject line is the first thing recruiters look at and determine whether or not to open your application email. So when you send your application email, ask yourself if the subject line is clear enough.

You can use this format to write your subject line:

[Application] + [Vacancy you are applying for] at [COMPANY NAME] + [Your name].

Let's look at this simple job application email example:

Example email subject line to send Resume #1

[Request] Director of Marketing at ABC Company — Frank Davies

Keep in mind that some job postings ask applicants to follow specific guidelines when emailing resumes, so be sure to follow them.


There are several greetings when sending a resume email. While you can be creative, it's best to be direct and professional. Know who to send this email to, and if you don't know the recipient's name, you can use "Hiring Manager" or "Hiring Department at XYZ Company."

Self-presentation and goals

Start your email by stating who you are and why you're writing the email. HeApplication email sampleIt's listed at the bottom of this article, but to recap, your email opening statement should be a brief introduction to your application. Here are some examples of how to write a resume by email and goals when emailing your resume:

Input examples when sending a resume by email:

  • My name is Roger Jones. I am writing this email to express my interest in the position at Valcor"
  • "My name is Roger Jones and I am applying for the current position of Financial Analyst at Valcor."
  • My name is Roger Jones. I found Valcor's job openings on CakeResume and would like to apply for the position of Marketing Specialist."

The first part/paragraph of your application email should be no longer than three sentences. Be short and concise and remember not to use possessive pronouns when referring to the company you are applying for (e.g. "your company"). You must use the names of the companies.

Reasons to apply and your performance

After the greeting and introduction, the next section should discuss your qualifications and why you are interested in working for them. You can also tell them by what job description you want to apply for the position.

Here are some guidelines for you:

  • performance
  • Relevant professional experience
  • Qualifications directly related to job description requirements

You can also record your most importantlicense or certificationor evenExtracurricular activitiessuch as relevant internships, university achievements and relevant courses.

Don't go too deep though! You want to write a short summary of your relevant achievements to grab the attention of recruiters and intrigue them to open your resume.

Proposal for a personal interview.

This part is the last part before you close and sign your name. A proposal for a face-to-face meeting is a sign of enthusiasm and willingness to work. Simply indicate that you are willing to meet to further discuss the vacancy and qualifications. You can also let them know that you appreciate questions about your resume or experience.

resume attached

Employers usually require you to submit your resume in Word or PDF format by mail. If they don't specify your preferred format for your resume files, submit your resume in PDF format to Human Resources to avoid technical difficulties.

Professional signature with contact details

Complete your application email with a professional electronic signature, name and contact information such as phone number and email address. This gives a personal and professional touch to your email resume attachment.

Simple job application email examples

Now that we've covered the important elements to include in a job application email, let's look at three sample emails for reference. These examples can help you not only with the format of the email, but also with the sentences to write when sending your resume.

Job Application Email Example #1

He:Application - Operations Manager, Job ID #27423 - Michael Wilson

Dear Mr Adams,

My name is Michael Wilson, a seasoned operations manager with three years of experience. I found Vallo's job posting on CakeResume and am interested in applying for the job. I have attached my resume and cover letter to this email for your consideration.

Over the past 10 years I have led many capital projects, operations management and process improvement. I want to be part of a team that supports Vallo Inc.'s mission. will realize. In addition, I believe that Vallo has the financial strength and stability to enable me to gain more experience.

I appreciate the opportunity to have a one-on-one conversation with you to learn more about the starting position. you can reach me at[email protected]

Thank you for your time and attention


Miguel Wilson
[email protected]
(+81) 0000-2382

Sample Job Application Email #2

He:Marketing Assistant Application - Frederick Walters

Dear Human Resources Director,

I would like to apply for the Marketing Assistant position at Tello Inc. My resume and cover letter are attached to this email for review.

For the past eight years I have been responsible for making marketing plans for various companies. In addition, I carried out marketing plans myself and gave marketing advice to customers. I believe these qualifications will serve Tello's short and long term goals.

Thank you for taking the time to read my resume and cover letter. I look forward to hear from you.


Frederick Walters
marketing specialist
[email protected]
(+15) 0000-3219

💭 Email preview when sending resume#3

He:[TOEPASSEN] Be Creative Graphic Designer Stage - Lester Williams

Dear Mr Adams,

My name is Lester Williams. I graduated from the Georgia Institute of Technology with a degree in graphic design. When I found your job posting on CakeResume, I really wanted to be a part of your company. I recently completed an internship at Eternal Publishing and am very much looking forward to applying my skills and knowledge gained during this internship to contribute to Be Creative.

I have attached my resume and portfolio for your review and consideration.

Thank you for considering my application.

I look forward to hearing about any steps or procedures.

meester williams
[email protected]
(+4) 0000-4657

CakeResume is oneresume buildertool that offers you hundredsfree resume templatesand examples that help show your best qualities to get the job of your dreams. Try our free resume builder now!

create a resume

Tips for Writing a Resume Email for Job Applications

💡put yourspresentation letterin your email when submitting your CV.

While you can use your cover letter as an email for a job application, in most cases you only need to send a short message letting the recruiter know about your application. Therefore, it is recommended that you attach a cover letter to your email when you submit a resume so that employers can better understand your work experience and aspirations.

💡 Use a professional-looking email address.

While what to write in the email is important when sending a resume, so is the "who" and that is your email address. Using your first and last name as your email address is a safe practice. If you must include numbers, try a few digits and make sure they don't have inappropriate associations (e.g. 666).

💡 Address the recruiter by name.

For best results, write the recruiter's name in the salutation when submitting your resume. If you can't find your name, write "Hiring Manager."

💡 Be direct and concise.

As can be seen in any sample job application email, the content of the text should be concise and clear. Remember what you say when emailing a resume is to introduce yourself and briefly state your motivation and qualifications.

💡 Use the correct resume file format.

Before attaching your resume to the email and sending it to Human Resources, make sure your resume is formatted correctly. Some companies specify the file format they want, but if there is no such requirement/guideline, submitting your CV in PDF format is the safest option.


Carefully review your correspondence, including the subject line, email body, and your signature, for errors when you are about to send your application email.

💡 Send yourself a test email.

Good practice is to preview what your email will look like to the recipient, so send yourself a test email to see if your resume email and formatting are correct.

💡 Add a LinkedIn URL, personal website or portfolio link.

Knowing what to say when emailing a resume is important, but if you have a presentable and impressive portfolio, recruiters will definitely consider your application. So feel free to add them.

Key learning points:

When you email your resume, the email is like a "prologue" to your application, so it's important to know what to say in each part of the email and how to format your application. Make sure you format your email correctly when sending an email. The best practice is to follow the format that recruiters request when submitting your application. If there are no format specifications, follow the rules for general business letters when emailing your resume.

Remember, application emails sent to HR for your application should highlight your strengths and qualifications, just like a cover letter, but should not be as long, remember to attach a well-formatted resume add.

Your CV can be made with afree resume builderlike CakeResume, which also provides you with thousands of ready-made resumesresume templates. With the simple act of dragging, you can create an impressive and compelling resume.

Do you find this article helpful?follow usFor more!

--- Originally Posted by José J. Rosales ---


What to Write in an Email When Sending a Resume [+ Examples and Tips] | pie cv? ›

I have attached my resume for the position of (insert details). You'll find details of my previous work experience, professional qualifications and personal qualities in my CV. I've reviewed the job description and believe I meet all the essential requirements.

What should I write in email when sending CV sample? ›

Email body: Dear [Hiring Manager's Name], Please find attached a copy of my resume and a cover letter for the [Job Reference Number and/or Job Title] position at [Company Name], as advertised on [Job Ad Source].

How do you email a CV for a job example? ›

Dear [Recipient Name],

I am writing to express my interest in the [Position Title] with [Company Name], which I learned about through [source name]. Based on my experience as [insert relevant experience(s) here], I believe that I would be a strong contributor to your team.


Top Articles
Latest Posts
Article information

Author: Trent Wehner

Last Updated: 16/11/2023

Views: 6417

Rating: 4.6 / 5 (76 voted)

Reviews: 83% of readers found this page helpful

Author information

Name: Trent Wehner

Birthday: 1993-03-14

Address: 872 Kevin Squares, New Codyville, AK 01785-0416

Phone: +18698800304764

Job: Senior Farming Developer

Hobby: Paintball, Calligraphy, Hunting, Flying disc, Lapidary, Rafting, Inline skating

Introduction: My name is Trent Wehner, I am a talented, brainy, zealous, light, funny, gleaming, attractive person who loves writing and wants to share my knowledge and understanding with you.