Emailing a resume - What to write in an email when sending a resume - Evidence examples (2023)

Emailing a resume - What to write in an email when sending a resume - Evidence examples (1)

With a wide variety of job placement services, employers and prospective employees have become accustomed to submitting their resumes through specific sites and apps. However, there are still a few vacancies where you can send your cover letter by email. Therefore, many job seekers wonder what to write in an email when sending a resume. Today we will discuss how to work on such letters and what you should pay attention to when designing.

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Consider the email verification tool"

In this article you will learn:

  • How to Write Great Resumes and Cover Letters So You Never Get Landed With Job Opportunities.
  • what types of resumes there are and how to get the best results from them, and how to contact the recruiter before sending your resume.
  • about the most important rules, by adhering to them you will get priority among other candidates for vacancies

Insend CV by email,You must follow the instructions of the potential employer. Professionals in this industry usually don't ask you to reinvent the wheel. They require providing information about yourself and certain work materials on a special form. Information on how to submit it can usually be found in the job posting. Your employer will notify you if you need to download a resume online or send it to the mailing address of the recruiting department. If the resume is sent by email, it matters what format it is in, what should be in the subject line of the letter, and the deadlines for sending it. You must clarify all these details yourself, otherwise you will be notified. For example, your resume and cover letter are saved to a computer in .DOC format, and the employer requests that these documents be mailed in .PDF format. You should pay attention to these details and not take it easy. Respecting the recruiter's demands shows your responsibility and care. The correct CV delivery format is also a clear signal to the employer that you are genuinely interested in a vacancy.

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On the other hand, a standardresume email templateIt can even be annoying for some employers who are fed up with hundreds of resumes, which are so impersonal and look like twins. Yes, in this case it makes sense to talk about a creative approach, where there is no room for blank, boring and routine. As long as all the necessary information is present, but presented in an original way, the recruiter will probably pay attention to your application. He or she will assess your application with enthusiasm. Also, sending a non-standard resume and letter addressed to a specific hiring manager helps prevent ATS (repeated testing of applicant tracking software). This software can become a barrier between you and the employer through an automatic function that filters the letters of the candidates according to a special algorithm of the company. But you knowwhat to say when emailing a resumeAnd by sending an email to a specific person, you increase the chance that the letter will be opened and read. We will make some practical recommendations for preparing such applications, and we will consider some of them.sample email to send resume.

How to send a resume by email step by step

While thinking about your questionhow to send a resume by email, keep these basic guidelines in mind:

  • the email subject should be as complete and effective as possible;
  • Appeals to a potential employer should be addressed by name.
  • the first paragraph of the message should contain information about who you are and why you decided to write.
  • the second paragraph should be devoted to the topic of its value to the company, how it can be useful.
  • Finally, emphasize that it would be good to meet in person to discuss the details of the collaboration.
  • At the end, you must add a professional signature, indicating your personal information for comments.
  • Attach your resume and a cover letter in the popular .DOC or .PDF format (or whatever is required).

In general, the cover letter has no special requirements, but it does state the position you are applying for, etc. So you can write it with a creative approach and adapt it to your goals. However, there are some tips that will help you in any case and increase your chances of getting a job.

Before we get into that, let's look at an effective example email for sending a resume for a job:

(1) Subject: A professional SEO specialist is looking for a position manager for contextual and organic promotion on QAZ

(2) Dear [name of hiring manager],

(3) In this email you will find my resume and cover letter for the position of Director of Organic and Contextual Promotion at QAZ.

(4) As the winner of the "Advertising and PR-2020" award for advanced promotion methods and creating an effective digital strategy, with more than 15 years of practical experience, I am ready to help QAZ achieve maximum results in the promotion of companies and electronic products. stores on Google.

(5) I look forward to a personal conversation where I can tell more about my skills and an effective strategy for working in the digital field.


(6) Alias-link


(Video) What to write in an email when sending a resume | COPY MY PROVEN TEMPLATE

[email protected]


(7) Attachments:



It's a great resume that is sure to resonate with the hiring manager. have made oneemail resume exampleYou can be sure that they will call you back!

I follow instructions

This is rule #1 when emailing a resume. Carefully review the existing resume submission requirements. Employers may have their own unique rules for this process. Some of them may ask for a special subject line, text format, or special requests about which files to attach.

In most cases, these rules are necessary for better candidate search and process control. But sometimes employers and HR. H H. they add them to check your attentiveness and ability to follow the requirements correctly. Whether there are guidelines or not, you should remember that your message should be professional and simple at the same time.

Add a file

This is the best way to send resumes via email. Make sure you save your resume in the correct format. Usually this can be a Word document with extensions such as .doc, .docx or a PDF file with a .pdf extension. Choose one of the options that is likely to meet the most important requirements and HR can open it.

You may have saved your resume as a Google Doc or you may be using word processing software other than the default Microsoft Word software. In this case, you need to convert your resume into a Word document. The recruiter should not only be able to open and read such a document online, but also be able to download and save the file in PDF or Word format.

Name the file with your own name, such as Peter_Parker.doc or Peter-Parker.pdf, etc. Also pay attention to the size and do not send attachments larger than 10MB. Files that are too large and have an extension other than .doc (.docx) or .pdf are considered suspicious and never reach the intended recipient. Don't risk your reputation with such shortcomings.

when you work withemail template to send resume, we do not recommend using common names such as: "Continue", "Continue 1" or "Continue 2". The title of this resume can be a message to the employer that you are superficial at work and do not try to fit information about yourself into the required format. In addition, this kind of positioning as an unnamed candidate will not help the manager remember who you are on the spot.

If you need to send a resume and cover letter as attachments, make the effort to write a short message in the body of the letter. Here you need to indicate the position for which you are applying, briefly show interest in the company and work in it, indicate that all materials related to you are attached.

Consider this sample email to send a resume:

Subject: Electronics Division Sales Manager Position - Ken Bright

Dear Human Resources Director,

I am very interested in the position of sales manager in the electronics department, which I found on the official website of your company in the "Vacancies" section.

Below you will find my resume and cover letter. Let me know if you need more information. Thank you for your attention and time!

and Fotini

[email protected]


(Video) How To Email A Resume In A Professional Way?

Subject line

If there are guidelines on the subject of your resume email, follow them. In other cases, you write a short but meaningful sentence that shows the content of the letter and says something about the sender (such as name, rating, etc.). Here are some templates:

  • CV – Position – Your name.
  • CV: [Your Name] for [Job Title].
  • Apply for [Position] at [Company].

here's onesample email to send resume to recruiterwith an interesting topic. You're sure to notice: "PR-2020 Award-Winning SEO Specialist and Advertising Seeks Promotion Manager Position." After this presentation, the hiring manager will likely put your company on hold to meet you in person for a more constructive discussion.

And that's not how you write the subject of the letter: "Abstract and cover letter for your consideration." It sounds like spam, so this subject line probably won't even open your resume.

Quite often, employers require applicants to apply in the same style. For example: “QAZ Position Application – [Name of Candidate]. Clarify this point in advance to meet the requirements.

Presentation letter

Again, taking into account the usual rules and guidelines for applying to the target company, determine whether you need a cover letter or whether filing will suffice. In our experience, adding a cover letter to an email to a potential employer with a CV attached never hurts. You can use this as an opportunity to highlight your strengths and connect with the hiring manager early on. A little later you will see some examples of these types of letters.

Business direction. While trying to appear as professional as possible, pay attention to the address you use to submit your resume. This is the first information your recruiter will get about you. Therefore, it is not recommended to use some nicknames, jokes and other playful variations. Otherwise, you will be considered a non-professional applicant. A good option could be an address like[email protected]or variations of your name and initials. Try not to add numbers to create a unique resume email.

Signature. Don't ignore this part of an email as it could be another channel to get in touch with a hiring manager. Your signature should be professional and include real contact information and your name (as a reminder to the reader). Usually it has this structure:

Name surname


phone number

LinkedIn account (if you have one)

Your website link (if you have one).

A cover letter for a job application can be done in two ways:

  • the text is copied and pasted into the body of the email itself.
  • the file is attached as an attachment in the correct format.

If the second method is used, the format of the document must be the same as that of the resume. For example, your resume in .DOC format, so your cover letter must be in .DOC. It is also recommended that you use the same name as your resume: Donna-Martin-Cover-Letter.doc.


It would be a shame if you lost your dream job due to a grammatical, lexical or contextual error. Your CV, cover letter and other emails must be accurate in all respects. That's why you should check the spelling, grammar and formatting of the body of an email resume.

Do not delegate this task to automated assessment software and services. They catch some major errors, but often miss some serious lexical and contextual errors. Careful correction may be more reliable in this case. You can also ask your friend, family member or other trusted person to help you with this.

Also, the main rule of a professionally written cover letter and resume is: keep it simple. This means you should use both easy-to-read fonts and simple styles no matter how you format your resume - they're included inemail to send resumeor as an attachment. You must remove unusual formatting, do not use HTML, emoticons, fonts or color images. It is unprofessional and against professional ethics. Also, you may not know exactly how the employer's mail service transforms your letter. So let's keep it simple!

It is also advisable to first send a test email to your personal email address or to some family members or friends. This way you ensure that your application looks perfect and is ready for your review. Check the format, open your attachments, make sure the attachments are exactly what you need. Are you happy with everything? Then apply to the employer!

Resume letter time

You should not only think about how to email your resume, but also when. According to research, Monday is the best day to send in your CV, because you have a 46% higher chance of being invited for the interview on that day. Choose the time between 6am and 10am, as this period is less common for this type of activity on Mondays. According to statistics, this time gives an 89% chance of being hired.

But often the critical aspect here is speed. Some job postings can be posted in the middle of the week and immediately become very popular. In order not to miss the job opportunity, send your resume as soon as possible and don't wait until Monday. Also, there is often a deadline for sending cover letters and if you see one, you can try to send your resume sample email on the stated day and time.

Sample email to send resume for work

To help you get started writing your own cover letters, we'd like to share some examples with you. These emails are simple and informative. You can and should use them as templates or prompts to define what to say in a resume email.

(Video) Email Body For Sending Resume | Step-by-Step Email Body to More Interview Invitations

Example 1

Subject line: Senior web designer looking for Motion Designer position at [Company]

Dear [name HR],

In the attached files you will find a copy of my CV with all the information about my education, experience and skills required for the position of motion designer at [Company].

My high level of competence and creativity was demonstrated at the International Graphic Convention in 2016. There was a competition between motion designers where I took first place. I also have a good reputation from my previous work at [Previous company]. But now I am looking for new opportunities to develop my skills.

I look forward to hearing from you and our meeting to share with you some of my ideas that could be very helpful to your business.


[Name surname]

Senior web designer


[E-mail address]

[Phone number]

Attached files:


Example #2

This sample resume email can be customized to fit any job title, experience, and industry.

Subject Line: Application for [Job] at [Company]

Dear Human Resources Director,

My name is [Name] and I am sending you my resume and cover letter because I want to apply for [Position] at your [company name] company.

My resume best describes my experience that matches your requirements for the vacancy in your department. I am convinced that I am suitable for this position because of my hard-working approach and serious attitude in every job responsibility. My creative thinking helps me find completely new approaches to routine tasks and makes my work more productive.

I am looking forward to your reaction.

Thanks for reading my biography,

(Video) Sample Email Cover Letter With Attached Resume | Job Getting Email Cover Letter

[Name surname]

Example #3

This resume application email sample can be used by students and graduates who have no real work experience but want to showcase their strengths.

Subject line: Junior Editor Request: Peter Parker

Dear Human Resources Director,

I would like to express my great interest in the position of Junior Editor in your magazine.

I recently graduated and have gained a lot of experience in editing, writing and directing during my studies. I am sure that I will meet your requirements and be a useful worker for [Name] magazine.

According to your opening description, you need someone with excellent writing and editing skills. In college, my specialty was English. I also worked as a writing teacher for younger students and did an internship at the local magazine. Thus, I have mastered my writing and know how to work in publishing.

I want to assure you that despite my young age, I am responsible, hardworking and persistent in achieving my goals. That's why I'm a perfect candidate for the editor position.

In the attached files you will find my detailed CV. I hope you'll review this soon, but I'll call you in a week to see if there's any possibility of arranging an interview.

Thank you for reading my letter.


Peter Parker

[Physical Address]

[E-mail address]

[Phone number]


Additional tips for emailing your resume

except your questionwhat to write in an email when sending a resume, as a candidate you only have to worry about one thing: how to contact the recruiter. You may have heard of the 6 degrees of separation. That means you are only 6 people away from the President of the United States, Elon Musk and Victoria Beckham. The network of business contacts is very important here. You may not know the hiring manager, but someone you do know. Write a message to your friends, to your old classmates, to your former students of the university. They may be able to direct you to the right people to contact.

It also happens that your contact file is very poor or that you do not use social networks at all. Then start a search to help you find the right recruiter. Perhaps your business environment or someone from the staff who is at least somehow related to considering a vacancy. After finding the company's website, you can find the name of the necessary administrator and contacts. In addition, some applications, such as LinkedIn, can generate the person's email address.

If this approach doesn't work, use the old proven method: Google it. First enter the company email domain. This way, you may not go directly to the hiring manager's email, but probably to the employee address generation formula. For example, employees of the same company have similar electronic data:[email protected],[email protected], etc. Depending on the company domain and if you know the name of the administrator, you can try to use this information to recreate the desired email. You probably hit the nail on the head. To do this, you can use a special service that generates all possible options for email addresses based on the information you entered.

Before sending, keep one important thing in mind: not every administrator will be "happy" with an incoming letter without asking for it. To set the stage, you can send a request to social networks. After confirmation, send an email with CV and letter of motivation. We are sure that you will be added to the list and the invitation to the conversation will not be long in coming.

(Video) 5 Resume Mistakes You MUST Avoid (with real examples)!

Now you can say you know what to say when emailing a resume and what tricks to use to make your cover letter more appealing to the hiring manager. The job search is almost always a big competition. That is why it is important to apply all possible elements in this process.

A well-written letter is just one of them, but it's the first thing HR sees, so it's a good idea to create your own unique sample email to send a resume. You can use examples and adapt them to your case or write your own variation from scratch. In any case, it is wise if you take our advice into consideration and follow it fully.


What should I write in email when sending resume sample? ›

Hi (Recipient's name), I have attached my resume for the position of (insert details). You'll find details of my previous work experience, professional qualifications and personal qualities in my CV. I've reviewed the job description and believe I meet all the essential requirements.

What to write in an email when sending a resume without reference? ›

I recently completed my _______(your educational qualifications) and believe I possess all of the necessary skills and knowledge for this position. So, I'd like to take on this opportunity to apply for this position. Please find my résumé attached to this email.

How do I write a mail to send resume through someone's reference effectively? ›

I am writing to you at the suggestion of [the referrer] concerning [the job offer] with your company. You can find my resume attached in a . PDF file. I believe my knowledge and [number] years of experience in [the field] is the perfect match for the position.

How do you send an email with a resume attachment? ›

Attach Your Resume and Cover Letter to an Email Message
  1. Click on Insert > Attach File. ...
  2. Click to select the file you want to add to your email message, and then click on Insert to attach the document to your email message.
Oct 13, 2022

What do you say in an email when sending references? ›

The Right Way to Provide Your References to an Employer
  • Name.
  • Current Job/Position.
  • Company.
  • Phone Number.
  • Email Address.
  • Reference Description: Write one sentence explaining how you know or have worked with this person, where, when, and for how long. (Check out the example below to see what this looks like in action.)

What should I write in subject while sending resume? ›

How to write the perfect subject line for submitting your resume
  1. The reason for your email.
  2. Position title.
  3. Position location (if provided)
  4. Position ID (if provided)
  5. Your name.

What do you write in an email when sending a resume on indeed? ›

Within one to two paragraphs, share your qualifications and why you're writing. Include important details such as who referred you and how you found out about the job. Briefly lay out your most relevant qualifications to the role and be sure to customize this to each job application you send.

What do you write in an email for a job application? ›

How to write a job application email
  1. Write a clear subject line. ...
  2. Include a salutation. ...
  3. Introduce yourself in the first sentence. ...
  4. Turn your cover letter into the body of your email. ...
  5. Close with details. ...
  6. Sign your email. ...
  7. Attach your materials. ...
  8. Proofread before you hit “send.”
May 30, 2023

How do you say you were referred by someone in an email sample? ›

Frequently Asked Questions. How do you say you've been referred to someone? A brief statement along the lines of “(Name) has referred me to this role in your esteemed company, which I believe I would be a great fit for”. Keep this introduction brief and positive, before showcasing who you are.

How do you say for your reference in email? ›

Other variations include "attached, please find,” "please kindly find the attached file,” "please find the attached file for your reference,” and "enclosed please find.”

What to write in email when attaching cover letter and resume? ›

Include a brief email message

Your short email message might look like this: Dear Ms. Garcia, Please see my attached resume and cover letter for the [Job Title] position.

How do you start a professional email with an attachment? ›

Something as simple as "I've attached a few photos to this email" will help your recipients know what to expect. On the other hand, make sure the attachments you mention are actually included with the message—it's easy to focus on your message and forget to include the file itself.

What do you say when giving a professional reference? ›

If you agree to provide a reference, follow these tips:
  1. Keep the information factual. Avoid opinions about issues such as personal conflicts. ...
  2. Qualify what you say. ...
  3. Make your praise specific. ...
  4. Refer to specific tasks or projects. ...
  5. Avoid examples that highlight a candidate's weaknesses.

What are three ways you can make your reference's job easy? ›

3 Ways to Make Your Professional Reference's Job Easier
  • Ask Permission First. Contact your potential references and ask if you have their permission to use them as references. ...
  • Keep Them Updated. After you have applied for a position, alert your references. ...
  • Prepare a List of Questions.

What do you put in the subject line when asking for a reference? ›

Use a clear subject line: In an email message requesting a reference, your subject line should be informative and straightforward. Typically, including your name and a phrase like “Reference Request” is best.

Would like to express my interest in the position email sample? ›

Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization.

What is a good subject for a work email? ›

Ask open-ended questions in the subject line

Questions are a great way to focus your readers' attention and pique their curiosity. Questions also feel incomplete on their own. Using a question will inspire readers to open the email in search of an answer.

How do you email professionally? ›

7 Useful Tips for Writing a Professional Email
  1. 1 Greet the person you're emailing. ...
  2. 2 Are you thanking the person, or are you responding to a recent message from them? ...
  3. 3 Explain why you're emailing. ...
  4. 4 Remember to keep it short. ...
  5. 5 Wrap up with a closing line. ...
  6. 6 Sign off with an appropriate closing. ...
  7. 7 Take a moment to proofread.
Jun 2, 2022

How do you say someone referred me to this job? ›

Include the name of your referral, your relationship and how they are familiar with your qualifications. Summarize why they are recommending you and explain how your experience has prepared you for this job. One paragraph is all you need when including a referral in a cover letter.

How do you say please find attached professionally? ›

Here are a few alternatives:
  1. I've attached [item].
  2. Please have a look at the attached [item].
  3. The [item] you asked for is attached.
  4. Please refer to the attached [item] for more details.
  5. The attached [item] includes . . .
Dec 28, 2020

What can I say instead of please find attached? ›

A better alternative might be using the following :
  • Attach the file with no explanation.
  • The attached file includes.
  • I've attached.
  • This email has.
  • I'm sharing this file with you.
  • You'll find the attachment below.
  • Let me know if you have any questions about the attachment.
  • The requested document is attached to this email.
May 23, 2022

How do you reply to an email with a resume attached? ›

Thank you for reaching out to me about this position. It is a fantastic opportunity to realise my professional goals with your esteemed organisation. I am eager and interested in learning more. As you can see from my resume, I have over seven years of experience in operational processes.

What is the most professional way to start an email? ›

You should start a professional email with a greeting and the name and title of the recipient (e.g., “Dear Mr. Walken”). Then, you should include an introductory line like I hope this email finds you well, followed by the body of the email.

How do you write a simple professional email? ›

How to write a professional email
  1. The right greeting. Greetings in an email are important. ...
  2. Understand your intention. What's an email for? ...
  3. Explain your intention. ...
  4. Get to the point. ...
  5. Send your best regards. ...
  6. Sign off properly. ...
  7. Write an appropriate email signature. ...
  8. Proofread.
Dec 7, 2022

What do you write in an email when applying for a job? ›

What to include in your email application
  1. Your full name and contact information.
  2. The reason you are writing.
  3. The title of the job you are applying for.
  4. The qualifications that make you a good fit for the position.
  5. Your resume.
  6. Your cover letter.
  7. Additional documents that the job listing specifically asked for.
Feb 27, 2023

How do you write an email to a job candidate? ›

Hi [First Name],

It is my pleasure to offer you the position of [Job Title] at [Company Name]! Our team was extremely impressed by you during the interview process, and we are excited to have you join the company. We believe your skills and experience will make an excellent addition to the [Department] team.

How do you write an expression of interest for an internal job? ›

Follow these steps when writing an expression of interest:
  1. Add contact details, date, salutation and letter's purpose. ...
  2. Introduce yourself. ...
  3. Describe your background. ...
  4. Write a positive conclusion.
May 25, 2023

How do you write a short message for a job? ›

How To Write A Short Cover Letter?
  1. Begin with a header. If the job description provides the name of the recruiter, mention it here, along with the company's address. ...
  2. Greet the recruiter. ...
  3. Introduce yourself. ...
  4. Mention your qualifications. ...
  5. Discuss your goals. ...
  6. Include a call to action. ...
  7. Sign the letter.
Mar 3, 2023

How do you tell a candidate you are interested? ›

The best way to notify a selected candidate of your decision is by email. It is typically the fastest, most efficient way to communicate your intent to hire a candidate . This email can also serve to verify information discussed in interviews, such as salary and start date.

How do you keep a candidate warm in an email? ›

The first type of email to send to keep candidates warm is a confirmation email letting them know you have received their application or resume. This helps them understand what stage of the hiring process they are in and reassures them that you have received the information.

How to tell a recruiter you are interested in a position sample? ›

I'm particularly interested in [describe one or two traits from the kind of role or position you're seeking]. If know of any opportunities like this at [Company name]. I'd love to chat. I've attached my resume for your review, and you can reach me directly at [your phone number and/or email address].


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