Email a resume with 8 samples and templates (2023)

Are you looking for a job? Are you considering applying?

Either way, at some point you have to email your resume.

When sending an email with a resume attached, make sure your message is addressed to the right person, contains all the information they need and has the right tone.

How to send a resume by email

You may be wondering, what should I write in an email when I send a resume? That's what we'll show you in this guide on how to send a resume by email.

After reading the basics and important things to keep in mind about sending a resume via email, here are 8 examples of resume emails.

What to write in an email when sending a resume

For any job, U.S. employers can expect thisreceived about 250 resumes. Naturally, they look for reasons to reject them. Casual emails, spelling errors and grammatical omissions will see your email in the Spam section.

Good resume emails are simple, to the point, and easy to understand. They are not overly funny or trying to be friendly. But they are professional and give a little insight into your personality.

The purpose of your email is simply to give the recruiter enough information to encourage them to open your resume. This is not a cover letter, so you don't need to go into great detail about who you are and why you're applying, but a short "elevator pitch" is fine.

10 things to include in every resume email

Here's a checklist of 10 things to write in an email when sending a resume:

  1. Short introduction of yourself
  2. Mention of the position for which you are applying (to avoid misunderstandings!)
  3. Brief "elevator pitch" on why you should consider the feature
  4. Previous experience in similar positions or relevant results from similar jobs
  5. Relevant personal information (more on this in the email format section)
  6. Contact details (including preference)
  7. Useful information (e.g. if you are going on vacation in the next few days)
  8. Offering to answer any questions the recruiter may have (e.g. about interview dates)
  9. Request information about next steps
  10. And don't forget to add your cover letter and CV!

Need to email a resume?

The answer is 100% yes. Of course, in many cases you can submit your resume via an online form, so why email your resume?

First, it creates a personal bond between you and the recruiter. You took the initiative to send them an email, which is more effective than the anonymity of a web form.

Second, you are not limited by the number of characters. This means you can go into as much detail as you like (as we explain below, don't overload the recruiter with too much information).

Third, establishing a dialogue via email gives you the option to send follow-up emails if necessary, and in many cases you will. Even the best-planned hiring processes can beare affected by delays, so be prepared to follow up (and use our guide to help you out!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression andstupid email addressesit could hurt your chances of finding a job, experts say. It only takes seconds to create a new email account online, so why jeopardize the success of your job search?

Some people use their business email accounts to email resumes. While it's not a no-no, it's dangerous. Someone may accidentally view the message or

Email form for sending resumes

Managers and hiring managers are busy people, so you want to keep your email short and sweet. Reducing your posts to the basics makes them faster and easier to write, meaning you can spend more time looking for a job.

When sending a resume email, use a professional format like this:

  • Continue with the subject line of the email
  • Greet
  • Body email (according to our top 10 tips for effective resume emails)
  • Sign out
  • Company

Let's take a closer look at the critical aspects of each resume email.

1. Resume email subject line

Your resume email is a critical part of the process. Some online guides suggest that you try to be friendly or funny, but you don't. Instead, stick to the basics, keep it simple, and make it easy for everyone to understand what your email is about.

Here are some principles for effective resume email subject lines:

  • Label your email "Application" or "Applying"
  • Include the title of the message in the subject line
  • Add a reference number

Here's how this could work in practice:

  • Application – Marketing Director – REF000111
  • Marketing Manager Application – REF000111
  • Attached CV - Marketing Manager Position - REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, in the creative field, you can have more guts.

2. Body of the email to send resume

In the body of the email you can see details about who you are, what position you are applying for and why. We've outlined the critical parts to include in your email body above, but as a quick summary, any resume email should include:

  • acquaintance with you
  • Details of the position you are applying for (including a reference number)
  • A brief explanation why you are applying
  • One more information

It sounds like a lot, but you can cover it up with a few short sentences. Check out the resume email examples below to see how we achieve this.

3. How to End a Resume Email

At the end of your resume email, you can offer to answer any questions and ask about the next stage in the process.

In addition to a closing statement, you must provide basic information required by the recruiter. Always end your resume email with:

  • First and last name
  • phone number
  • Links from relevant social networks such as LinkedIn and Twitter
  • Add your cover letter and CV

4. Better resume email signatures and closures

Resume emails are not about being cool, but about being clear, polite and professional. Use a classic email signature such as "looking forward to hearing from you" or "greetings" and avoid catchy endings and exclamation points ("Thank you!!!").

8 Resume Email Previews

We've broken down the basics of a great resume email. Here's our chance to show you how to do it all in practice with 8 resume email examples.

We have tried to provide examples of resume emails that cover several common situations. These templates contain the basic hints and tips that we have developed.

Templates are great ways to learn how to format messages, but be sure to personalize and update those resume emails before sending them out.

1. Example of an email to send a resume for a job

This is a typical example of an email to send a resume for a job. This is a classic template that adapts to all occasions, services and industries.

It's not the most exciting, but it snaps on quickly and easily, meaning you can ship more apps faster. More applications mean more chances for a new job.

Hello (recipient's name),

My name is (name) and I am applying for the position of (job title). I have attached a copy of my resume to this email.

I have worked in the industry for (X) years and have a significant amount of transferable experience. I have read the job description and feel I have the skills and experience to excel in the position.

The position (job title) is a great opportunity with a great organization and I look forward to applying.

If you have any questions, please feel free to contact me (fill in the contact details). You can confirm receipt of this email and let me know the next steps in the process.

(Your name)

2. Sample email to send resume to recruiter

Recruiters can be individuals who work for employment agencies, in-house recruiters, and HR partners.

The information flow is the same as the default template above, but we've added more details about key elements recruiters need, such as start dates, notice periods, and licenses.

Hello (recipient's name),

My name is (name) and I am applying for the position of (job title). I have attached my resume to this email.

I have reviewed the job description and feel I have all the essential skills, including all professional qualifications. You will also find details about my previous roles and my current position.

My salary expectations for the position are (fill in details).

Can you explain how the process works and what the next steps will be?

You can contact me at (fill in your details). I would like to hear from you how my application is going.
(Your name)

3. Simple sample email to send a resume for the job

If you've already had an interview with the company and they've asked you to submit a resume, keep it short and simple. Submitting a resume before an interview provides background information and context about the company, so it's worth doing if you can.

Hello (recipient's name),

My name is (name) and I have an interview for the position of (job title) on (date)

Before meeting you, I thought I'd give you some background on my past experience and professional qualifications. I have attached my resume to this email, which I hope you and the panel will have a chance to review.

If you have any questions, I'll be happy to answer them during my interview.

I look forward to meeting you and learning more about this fantastic role.

Thank you so much,
(Your name)

4. Sample follow-up email after resume submission

As we explained, you may need to submit multiple resumes before getting a response or an interview.

If you're excited about a position or want to understand the next steps in the process, here's a sample email follow-up after submitting a resume you can use.

Hello (recipient's name),

I recently sent you a copy of my resume in the application for the position of (job title).

The application deadline has passed, so I'm contacting you to ask if you've made any decisions about who will be interviewed.

I am excited about the position and believe my skills and experience make me an excellent candidate.

Let me know what the next steps in the process are. If you want to contact me, email is usually best. My e-mail address is (fill in address).

Thanks in advance,
(Your name)

5. Sample email cover letter with resume attached

Some recruiters and some companies ask for a cover letter along with a resume. When this happens, you can assume that the recruiter will read your cover letter, which means your email can be much shorter and to the point.

You don't have to go into too much detail about why you're so excited about the position. See what we mean in this sample email cover letter with CV attached.

Hello (recipient's name),

I am applying for the position of (name of position) at (company).

As requested in the job description, please find my resume attached along with a cover letter. In my cover letter I explain why I am applying for the position, my previous experience and my salary expectations.

If you have any questions, you can always call me at (enter number) or email me at (enter address).

Yours faithfully,
(Your name)

6. Thank you for considering my resume email sample

Some applicants stop communicating when they get a no. Others send a thank you email for reviewing a resume, building a relationship. Here's a classic "thank you for considering my resume" email example.

Hello (recipient's name),

Thank you for considering my resume for the position (job title) at (company name).

While I was disappointed not to be shortlisted for the interview, I understand why. I would like to keep in touch with you if possible and ask that you send me details of any future opportunities you think I might be a good fit for.

My favorite email address is (fill in details)

You are welcome to keep my CV and feel free to contact me if you have any questions.

Thank you so much,
(Your name)

7. Ask someone to view your resume email preview

Writing a resume isn't easy, and after spending days thinking about the details, it's often a good idea to have someone else review it before sending it out. So here's an example of an email asking someone to review your resume.

Hello (recipient's name),

Thank you for offering to read a copy of my resume! I have attached my resume to this email.

If you want you can modify my resume or let me know if it would be easier to schedule a call to view it. You should have all my details, but if you don't, it's (fill in details).

I really appreciate all your help.

Thank you so much,
(Your name)

8. Learn how to respond to a resume by email

If you're a manager or recruiter, you probably have to send hundreds of emails in response to resumes. Here's a typical example of a professional response that you can cut and paste.

Hello (recipient's name),

Thank you for sending your email for the position (insert job).

The deadline for all applications is (insert date). After this date, we will review all resumes and contact those who have progressed to the next stage.

We will contact you with an update in due course.

Thank you so much,
(Your name)

The best email template to send a resume

You've read all 8 resume samples, but we've saved the last email for last. Here is the best email template to send resume by email.

Hello (recipient's name),

I have attached my resume for the position of (insert details).

In my CV you will find details of my previous work experience, professional qualifications and personal qualifications. I have reviewed the job description and believe I meet all essential requirements.

I have researched your company, am fascinated by your journey and excited about your future. I would be honored to participate in that.

Can you confirm that you have received this email? If you have any questions, please contact me (fill in your details).

I am curious about the next steps.

Yours faithfully,
(Your name)

Final words on emailing your resume

When you're looking for a job, you spend a lot of time submitting your resume. Breaking things down into parts makes it easier to put them into practice.

When it comes to writing your resume emails, don't forget to follow our top tips, be professional and give an insight into your personality.

You will probably be rejected when you submit your resume, but don't be discouraged. Your perfect job could be an email away!


What do you write in an email when sending a resume template? ›

Email body: Dear [Hiring Manager's Name], Please find attached a copy of my resume and a cover letter for the [Job Reference Number and/or Job Title] position at [Company Name], as advertised on [Job Ad Source].

How to send an email to a recruiter with your resume sample? ›

Sample email to send resume to recruiter

Hi (Recipient's name), My name is (name), and I'm applying for the position of (job name). I have attached my resume to this email. I've reviewed the job description and feel I have all the critical skills, including all professional qualifications.

How do you write a resume when you've had lots of jobs? ›

11 tips for a job hopper resume
  1. Focus on your summary and objective statement. ...
  2. Skip a chronological resume. ...
  3. Omit certain positions. ...
  4. Leave out months in your work history. ...
  5. Combine roles. ...
  6. List why you left. ...
  7. Focus on specific accomplishments at each position. ...
  8. Create an online brand.
Aug 12, 2022

What to put on a resume if you don t have a lot of work experience? ›

You can create a killer no-experience resume by emphasizing your education instead. Include relevant internships, soft & hard skills, and projects. Other sections you can include on your resume are hobbies & interests, languages, certifications, or achievements.

How do I send a soft copy of my resume via email? ›

Write a professional email

Summarize who you are and what position you're interested in applying to. Make a note that your resume is attached to the email. Include a relevant subject line and follow any formatting the employer requests. Then, close with your full name and contact information.

What do you write in an email for a job application? ›

How to write a job application email
  1. Write a clear subject line. ...
  2. Include a salutation. ...
  3. Introduce yourself in the first sentence. ...
  4. Turn your cover letter into the body of your email. ...
  5. Close with details. ...
  6. Sign your email. ...
  7. Attach your materials. ...
  8. Proofread before you hit “send.”
May 30, 2023

How do you impress a recruiter via email? ›

Here are the steps you should take to prepare an email to a recruiter that can help you begin working together on your job search:
  1. Be direct in your subject line. ...
  2. Greet them by name. ...
  3. Explain how you found their information. ...
  4. Briefly review your experience. ...
  5. Describe your next career goals. ...
  6. Ask to collaborate. ...
  7. Wait for a reply.
Feb 27, 2023

How do you say you are interested in a job through email? ›

Hi (Recipient's name), My name is (your name), and I am interested in the (job name) position at (company name). I am applying for the position because (insert details). Attached with this email you can find (resume/CV, cover letter, portfolio etc.)

How to tell a recruiter you are interested in a position sample? ›

I'm particularly interested in [describe one or two traits from the kind of role or position you're seeking]. If know of any opportunities like this at [Company name]. I'd love to chat. I've attached my resume for your review, and you can reach me directly at [your phone number and/or email address].

How far back should a resume go? ›

Generally, experts recommend keeping about 10-15 years of work experience on your resume, but that guidance changes depending on your professional history. Your resume is one of the first things a potential employer sees about you.

What is the best resume format for a lot of experience? ›

The best resume format for a job-seeker with plenty of experience in the industry they're applying for is the reverse-chronological format. Here's what makes the reverse-chronological format the best choice: It puts emphasis on your strengths as an applicant, namely your professional experience.

What is one way to make your resume stand out? ›

Simple resume writing tips to help you stand out
  • Keep your resume short and direct. ...
  • Create an original resume template. ...
  • Highlight relevant skills and experiences. ...
  • Demonstrate results with numbers and metrics. ...
  • Craft a career snapshot. ...
  • Optimize your text. ...
  • Think beyond your job duties. ...
  • Use the right language to stand out.
Feb 21, 2023

How do you say you have no experience but willing to learn? ›

Discuss your qualifications

As you have no direct experience, you can discuss your academic qualifications and extracurricular activities. Ensure you're specific about the details you provide and highlight how your limited qualifications can still benefit the employer.

How do you say I don't have experience but willing? ›

If the interviewer mentions a situation or skill that you weren't aware of beforehand and therefore do not have a plan in place, but it's an essential skill for the role, you could also state something like this, “I'm available and willing to fast-track learning this new skill that is important to the role.

What should be the subject while sending resume? ›

How to write the perfect subject line for submitting your resume
  • The reason for your email.
  • Position title.
  • Position location (if provided)
  • Position ID (if provided)
  • Your name.

Should I send my resume as a PDF? ›

The best format for your resume at the moment is a PDF. A PDF resume is readable by ATS and also keeps your formatting and illustrations in place. You can use an online resume builder like Enhancv which downloads your resume as a PDF.

What is an example of a soft copy? ›

A few examples of soft copies include XLX files, PDF files, Word documents, Presentation files, Scanned copies of a hard copy document.

Would like to express my interest in the position email sample? ›

Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization.

How to introduce yourself in an email? ›

My name is [Name], the new [role] at [company name]. I wanted to take this opportunity to introduce myself and let you know how much I am looking forward to working with you all. I'd love to get started on the right foot, so please don't hesitate to reach out and set up a meeting to discuss roles and expectations.

What to write in email when attaching cover letter and resume? ›

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

What is the best response to a recruiter email? ›

Thanks for reaching out! This certainly sounds like an interesting job, and I appreciate your consideration. I really love the work I'm doing for [Your Company] and am not in the market for a new opportunity at the moment. That said, if I find myself looking to make a change in the future, I'll be sure to get in touch.

What is the best way to get noticed by recruiters? ›

To help a recruiter find you, you need a profile. Create a LinkedIn profile that reflects who you are and the work you do. That means adding detail ‒ not just filling out the bare minimum; a professional photo, attention-grabbing summary, comprehensive skills list and thorough experience section are all necessary.

How do you respond to show you are interested in the job sample? ›

I am particularly interested in [Relevant duty from the job description] and I think I am a great fit for this role. I'd love to chat further about [Company name] and how my skills can contribute to its goals. I've attached my resume, so you can review my experience.

How to professionally say I am very interested in this position? ›

I feel my skills are particularly well-suited to this position because …” “I believe I have the type of knowledge to succeed in this role and at the company because …” “I'm excited about this job opportunity, as it would allow me to …”

How do you say you want a job without sounding desperate? ›

Photos courtesy of the individual members.
  1. Ask For An Informational Meeting. ...
  2. Provide Insight. ...
  3. Demonstrate Commitment To The Mission. ...
  4. Share Passion And Find Ways To Contribute. ...
  5. Tell The Story Behind Your Interest. ...
  6. Be In Love With The Company. ...
  7. Ask First For Expert Advice. ...
  8. Interact With Their Content.
Apr 7, 2020

How do you say I am very interested professionally? ›

I'm reaching out because I saw the posting for [job title] at [name of company]. After I researched the position and company, I feel I would be a great fit for the opportunity. I believe I have the required skills and would mesh well with the culture at [name of company].

Are you still interested in the position email template? ›

Are you still interested in the [Job_title] position? Kindly give me an update on the situation. However, if I don't receive a reply, I'll be moving on to other candidates for this role. If you want to reschedule the interview to some other date and time, please feel free to let me know.

How do you message a recruiter that you are interested? ›

Find a recruiter's email address under “Contact info” on his or her profile; if it's not there, send a message through LinkedIn. Send the recruiter a message describing your experience, qualifications, and what you're currently looking for in a few concise sentences, and attach your resume, too.

How do you respond to a recruiter asking for a resume? ›

Thank you for contacting me about my application. I have included a copy of my resume for you. Please let me know if you need anything else for my application to the (job title) position. I look forward to hearing more from you about this opportunity soon.

Which of the following should not be on your resume? ›

Personal details. There's no need to include personal information on a resume such as your social security number, marital status, nationality, sexual orientation, or spiritual beliefs. In fact, it is illegal for employers to ask for these personal details.

What is the rule of thumb for resumes? ›

As a general rule of thumb, a resume should include one page for every 10 years of work experience. Recent graduates should not have two page resumes and director level professionals should not have four or five pages.

What are the 6 things that should be included on a resume? ›

Key Elements of a Resume
  • Personal Information.
  • Objective.
  • Education.
  • Work and Related Experience.
  • Awards and Honors.
  • Activities/Hobbies.
  • Skills.
  • References (3-5 people)

Should I mention years of experience in resume? ›

How many years of experience should I list on my resume? Depending on the position you apply for, it is usually acceptable to include up to 10 years of relevant professional experience on your resume.

What are the red flags in a resume? ›

So if you're tired of sifting through piles of resumes, keep reading to learn how to spot red flags on a resume.
  • Grammar mistakes and typos in resume. ...
  • Failure to follow application directions. ...
  • Lack of relevant job experience. ...
  • Bad resume formatting. ...
  • Lack of resume customization. ...
  • Job hopping on resume.
Apr 21, 2023

What are the common mistakes in writing a resume? ›

The 10 Worst Resume Mistakes to Avoid
  • Typos and Grammatical Errors. ...
  • Lack of Specifics. ...
  • Attempting the "One–Size–Fits–All" Approach. ...
  • Highlighting Duties Instead of Accomplishments. ...
  • Going on Too Long or Cutting Things Too Short. ...
  • Bad Summary. ...
  • No Action Verbs. ...
  • Leaving Off Important Information.

How do you write an email for a job with no experience? ›

How to write a cover letter with no experience
  1. Carefully review the job posting and research the company's website. ...
  2. List your contact information at the top of the document. ...
  3. Greet the reader and introduce yourself. ...
  4. Explain your skills and achievements relevant to the position. ...
  5. Remind them why you're best for the position.
Dec 12, 2022

How do I convince my employer to hire me without experience? ›

8 ways to find a job with no experience
  1. Address the issue. If you lack experience, don't try to brush over the fact. ...
  2. Focus on what you DO have. ...
  3. Find experience you didn't know you had. ...
  4. Create some experience. ...
  5. Demonstrate your intent. ...
  6. Network. ...
  7. Apply speculatively. ...
  8. Get an interview.

Why should we hire you? ›

“I should be hired for this role because of my relevant skills, experience, and passion for the industry. I've researched the company and can add value to its growth. My positive attitude, work ethics, and long-term goals align with the job requirements, making me a committed and valuable asset to the company.”

What are your three best qualities? ›

You can consider highlighting these skills in your resume and interviews:
  • Flexibility. ...
  • Honesty. ...
  • Loyalty. ...
  • Positivity. ...
  • Problem-solving. ...
  • Self-reliance. ...
  • Teamwork. ...
  • Work ethic. Another top quality that employers look for is a good work ethic.
Feb 2, 2023

What is the best answer for Tell me about yourself? ›

Your answer to the "tell me about yourself" question should describe your current situation, your past job experience, the reason you're a good fit for the role, and how you align with the company values. Tell the interviewer about your current position and a recent big accomplishment or positive feedback you received.

What do you say for work experience if you have no experience? ›

If you have no experience you can point to in your resume, highlight your education, include relevant non-work experience, list your skills, and include a summary. Get started by using a template.

What is the no 1 thing all great resumes have in common? ›

“The No. 1 thing you want to be thinking about is to tell your story — not just your work experience, but also what you've learned and the accomplishments you're most proud of,” he tells CNBC Make It.

What are the 3 gates your resume must pass through to get an interview? ›

Everyone wondering how to create a resume must understand the process of choosing candidates used by employers. The entire course can be divided into three stages: technology check, human screening, and interviewing.

What are the 4 keys to a resume? ›

There are four main aspects you need to be aware of and they are Objective, Experience, Qualifications and Skills. There are four main aspects you need to be aware of when filling out your resume and they are Objective, Experience, Qualifications and Skills.

What to write in an email when sending an attached resume and a cover letter? ›

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

How do you write an email address for a resume? ›

Keep it simple: Use your first and last name as your email address. Avoid using numbers or symbols, as they can appear unprofessional. Emails such as are great for business purposes.

What should a professional email look like? ›

Professional Email Address Format

The most standard and recommended form of a professional email address is of course the firstname.lastname@domain.tld format. But there are some other ways you can get a professional email address, such as: firstnameinitial.lastname@domain.tld. firstnameinitiallastname@domain.tld.

What is the best email for job application? ›

Hi, my name is (name), and I would like to introduce myself to you. I am applying for the position of (job name). I've spent time researching your business and am excited about the opportunity. The job description provides a fantastic snapshot of the role and what life would be like at (organization).

What do you write in an email when sending a resume on indeed? ›

Within one to two paragraphs, share your qualifications and why you're writing. Include important details such as who referred you and how you found out about the job. Briefly lay out your most relevant qualifications to the role and be sure to customize this to each job application you send.

How do you casually recommend someone for a job? ›

Include these key details about the person you're referring:
  1. How well you know them.
  2. Length of time you've known them.
  3. Key skills and traits they have that align with company values.
Mar 10, 2023


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